For freelancers and independent professionals
Manage your professional expenses without wasting time.
Photograph a receipt or upload an invoice. ExpenseFlow uses AI to read the data, organise the expense and leave it ready for you to review.
Pay. Take a photo. ExpenseFlow does the rest.
Total spent
€3,200.00
Expenses
39
To review
3
Projects
3
- Ristorante Milano€122.00Reviewed
- Hotel Tokyo€480.00To review
- Taxi Madrid€34.00Reviewed
From a receipt to an organised expense in seconds.
Three steps, no endless forms.
Step 1
Take a photo
Photograph the receipt on your phone or upload an invoice.
Step 2
ExpenseFlow analyses it
AI identifies merchant, date, amount, currency, taxes and other data in the document.
Step 3
Review and done
Check the information, assign the project and keep your expenses organised.
From unstructured receipt to structured expense.
This is how a real document becomes an expense record inside ExpenseFlow.
RISTORANTE MILANO
Via Monza 14 · Milano (IT)
Primi38,00
Secondi44,00
Bevande18,00
Imponibile100,00
IVA 22%22,00
TOTALE122,00 €
15/09/2026
Example
Expense in ExpenseFlow
- Merchant
- Ristorante Milano
- Country
- 🇮🇹 Italy
- Date
- 15/09/26
- Total
- €122.00
- Category
- Restaurant
- Project
- F1 Monza 2026
- Foreign tax
- €22.00
- Status
- Reviewed
Illustrative example. Automatic reading may need corrections: the final review is always yours.
Your receipt goes in. The data comes out.
ExpenseFlow reads the document and identifies, where present, the information you need to record the expense.
- Merchant
- Date
- Amount
- Currency
- Country
- Taxes
- Category
- Other expense information
Then you review the result. ExpenseFlow does not replace your judgement or guarantee a perfect reading.
You always have the last word
ExpenseFlow helps you spot expenses that need a review and flags anything unclear.
Every expense, in its project.
Organise expenses by project automatically or manually and know how much each job has cost.
Assignment is suggested, but you decide.
- F1 Monza 2026€2,140.0014 expenses
- Client Event Madrid€780.009 expenses
- Japan Business Trip€1,320.007 expenses
See where you are spending.
Check countries with expenses, total per country, number of expenses and how much you spend outside your tax country. The map reflects expenses already recorded in ExpenseFlow.
Example
Select a country to see its detail
Countries with most spend
Wherever you work, your expenses stay organised.
Multiple currencies, different countries, foreign taxes and expense country, all inside the same project.
Taxes, made clearer.
ExpenseFlow identifies the taxes shown on your documents and distinguishes domestic from foreign tax information to make review easier. It does not file returns or guarantee deductibility.
- 🇪🇸 Spanish invoice: domestic VAT evaluated according to supported rules.
- 🇮🇹 Italian receipt: Italian VAT is identified as foreign tax and does not count as Spanish deductible VAT.
ExpenseFlow comes with you.
Open ExpenseFlow, add the expense, photograph the receipt and review it. On mobile or desktop.
- On mobile, with the camera
- On desktop
- Installable as a web app on your home screen
ExpenseFlow is an installable web app (PWA). It is not distributed through app stores.
Take a photo of the receipt
Or choose a file or PDF
Merchant
Ristorante Milano
€122.00
What you get with ExpenseFlow
Less manual work
Stop copying the data from every receipt by hand.
Everything organised
Expenses, documents and projects in one place.
Ready to review
ExpenseFlow surfaces information and possible issues before you waste time looking for them.
The full picture
See how much you spend, on which projects and in which countries.
Built for professionals who never stop.
- Self-employed
- Freelancers
- Consultants
- Professionals who travel
- Event producers
- Professionals with project-based expenses
Share the information with your accountant without losing control.
You can give your accountant read-only access: they see expenses and documents but cannot change them.
Plans and pricing
Free, you manage your expenses manually. On paid plans, ExpenseFlow AI does much of the work for you.
Prices and limits shown come from the current ExpenseFlow plan configuration.
Less time managing receipts. More time working.
Start organising your professional expenses with ExpenseFlow.
Start free